We can use Workflow to automate project creation in OmniFocus thanks to the their support for the TaskPaper format. The email receipt I get is a multi-page PDF but the expense tracking program only accepts JPEG and other traditional image files. I use it every month when it’s time to create my expense report entry for the Hack Night pizza. For example, I have a small workflow that converts a multi-page PDF into a single vertical image. Workflow provides a library of actions and the means to stitch them together. The gold standard for automation on iOS is Workflow. OmniFocus is available on the Mac and iOS, but I’ll focus on iOS. The Omni Group is adding support for that soon, but what to do in the mean time? Rather than re-create this project by hand every month, we can solve this problem with automation. OmniFocus provides support for repeating projects, but the repetition features doesn’t support a pattern like “the first Thursday of the month”. It ends when I log my expense report for the pizza purchase I’ve made a few hours before the event starts. It starts with scheduling the gathering in about a week before the event itself. The work I do in hosting the event each month is consistent and predictable. The ability to hide future work not ready to start is the killer feature of OmniFocus. Doing this ensure my attention is grabbed when I need to act, and not a moment sooner. Several of the actions are set with deferral and due dates. Each month, that means I create a Host Hack Night project with everything I need to do included. I’ve long used OmniFocus to help keep track of everything I need to do. One of my responsibilities is to schedule, publicize, and coordinate the effort. On the first Thursday of every month, we open our doors and host a Hack Night where members of the community are invited to join us in this passion. But, we also code for fun and to solve our own problems. Most of the software we write at Mutually Human is for the benefit of our clients.
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